First Work – Project Assistant

We are looking for students to play a key role as the Project Assistant. The student will work closely with the Membership and Programs team to assist in planning, implementation and execution of First Work’s initiatives. This role will involve supporting program delivery, enhancing communications, and contributing to the efficiently to the operations.  Key Responsibilities   1. Program Support   Support in the planning and execution of program activities in alignment with project timelines and deadlines.  Contribute to development and implementation of data collection and analysis to evaluate effectiveness and inform decision-making.  Undertaking project tasks and providing administrative support as required.  2. Operations Assistance   Help in coordinating logistics for events, workshops, or meetings, including venue research, preparing materials, and community outreach.  Maintain program documentation, ensuring records are accurate and up to date.  Assist in budget management and research required program resources.  3. Communications Support   Contribute to internal and external communications, including drafting emails, newsletters, and social media content related to the program.  Lead and facilitate meetings where appropriate and distribute minutes to all project team members.   Respond to inquiries from stakeholders, ensuring clear and professional communication.  4. Team Collaboration   Work collaboratively with First Work team, providing administrative support as needed.  Participate in team meetings, sharing updates and insights on assigned tasks.  Engage with stakeholders and participants to gather feedback on program initiatives.  

Virtual Internship Opportunity: Research Assistant

PROJECT SCOPE First Work is looking for a Research Assistant to advance their strategy through evidence-based research and policy with internal and external stakeholders. First Work is looking for someone who is driven and a proactive self-starter. The successful applicant will demonstrate sound judgment, be flexible, and be willing to learn and adapt to different work assignments in a team setting. This position is remote with a 35-hour work week. Key Responsibilities: Assist in designing survey and interview questions for data collection from key stakeholders Assist in conducting quantitative and qualitative research, using a variety of methodologies and data sources, and support the development of high-profile thought leadership pieces. Aid in coordinating day-to-day activities of any partners engaged in carrying out research. Inclusive of creating and maintaining clear and concise notes from stakeholder meetings/interviews. Help monitor the progress of research activities; develops and maintains records of research activities and supports the development of internal and external materials related to research insights, including, presentations and reports that clearly communicate findings and implications. Support data quality control throughout the duration of the project Ad-hoc tasks as assigned Who you are: Detail Oriented & Organized – Strong attention to detail and an ability to coordinate multiple responsibilities at once Analytical – passionate about analyzing data from an analytical, problem definition and solution lens Communicator - Strong verbal and written communication skills to effectively deliver data and information Proactive Self-Starter - Flexible and adaptable learner who takes initiative to ask thoughtful questions to take action Team Player - willing to assist with multiple areas of the organization. Creative thinker - Always looking for opportunities to grow and learn in a flexible and adaptive environment. We want to hear from you if you have: Personal or professional experience is preferred (co-ops, projects, volunteer, etc.) Experience performing primary and secondary research. Working knowledge of Microsoft Office 365 (Outlook, Sharepoint) and Zoom is considered an asset. Student's primary contact : Carmine Chen , Finance and Operations Manager

Virtual Internship Opportunity: Project Administrator

PROJECT SCOPE First Work is looking for one (1) individual to take on the role of the Project Administrator. The individual will play a key role in supporting First Work’s multiple initiatives across Ontario and advocate for the organization and organization’s purpose. The position will be remote. This role may involve in-person meetings in the future, which travel and accommodations will be expensed and reimbursed. Key Responsibilities: Assist the Project Manager in administrative duties and processes Alert the project manager to issues as they arise Schedule regular meetings and record minutes Prepare and provide documentation to internal teams and key stakeholder Break projects into doable tasks and set timeframes and goals Create and update workflows Assist with planning, from start to finish of project Prepare and distribute project materials Monitor and report project progress and potential issues to the Project Manager Retrieve necessary information (e.g. user/client requirements and relevant case studies) Act as point of contact for project team and facilitate communications Act as the point of contact for all participants Collaborate on stakeholder presentations Foster positive relationship with stakeholders Conduct risk analyses Ad hoc tasks as assigned Who you are: Organized – highly organized and detail-focused, able to synthesize information concisely Strategic – passionate about sharing and developing new opportunities from an analytical, problem definition and solution lens Critical Thinker – proven superior analytical and problem-solving skills Communicator – Interpersonal storyteller whom can communicate tactfully and professionally and is comfortable working with small and large groups virtually. Demonstrated abilities in communications, marketing and French is an asset. Relationship/Team Builder – flexible collaborator with internal and external stakeholders Adaptable - comfortable working in an ambiguous environment with competing deadlines and rapidly evolving needs and conditions We want to hear from you if you have: Undergraduate degree, preferably in economics, business, or another relevant field Minimum of 2 years in program administration and/or coordination Experience with building and executing outreach strategies and campaigns Experience or knowledge of charities/not-for-profits, community resources, the employment sector in Ontario or Canada is considered an asset Experience working with assistive technology and/or accessible environments is considered an asset Software proficiency is an asset in Microsoft Office 365, Salesforce (CRM) and project management tools. Student's primary contact : Carmine Chen , Finance and Operations Manager